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Seller Infos

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Seller Info

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The 6 pillars of our quality system

Participation Packages

Payments

Who should participate

Appointment information

Seller hosting program

Refund policy

How to get VISA to Poland

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The 6 pillars of our quality system

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During 10 years of workshops we have developed a quality system based on 6 rules which guarantee useful meetings both for buyers and for sellers, and therefore a high satisfaction of all participants, that is:

1 – A fixed proportion between buyers and sellers is certainly the most known rule: – The March Edition of OUTgoing POLAND is attended by about 60 buyers; therefore only 25 sellers are admitted. – The October Edition is attended by 50 buyers and this limits the number of sellers to 20.

2 – The buyers invited to participate in the workshop are selected taking into account of the seller company profiles. Supply and demand will meet more easily.

3 – Only 2 sellers are allowed to take part in the workshop from the niche tourist destinations

4 – Two weeks before the workshop, buyers and sellers can “see” and select one another in their reserved areas. The participants can select the meetings with the  support of the information provided by the system.

5 – On request, the Organizers help Buyers and Sellers to optimize their meeting agendas.

6 – Finally, but maybe it’s the first reason, who organizes OUTgoing POLAND has an in-depth knowledge of Polish tour operators and of the group organizers.

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Participation Packages

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In order to participate in OUTgoing POLAND you must register your company. The registration result will be notified to all applicants. Registration is not a confirmation of participation. The Organisers reserve the right to accept or reject any registration. The Organizers propose two participation packages.

1 – Traditional Package, includes the following services:

Meeting agenda with online matching system,

Table and chairs inside the workshop room,

Lunches in the workshop days,

Coffee breaks during the workshops,

Discounted prices in the agreed hotels.

2 – Booth & Agenda Package With this package you will benefit of the services provided by the traditional        package but in your own booth.

The Organizers will set up for you a stand  in the workshop room where you can meet  both buyers and sellers without any limitation. Moreover you will receive your own meeting agenda and meet the selected Buyers in your private space.  Here The features of the booth. 

During the registration process, select the preferred participation package.

Not more than 2 persons are admitted for each company without additional costs. For every additional participant, an extra cost of 100 euro must be considered.

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Payments

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The payment has to be done preferably by bank transfer, in case by Paypal. Fill in the bank transfer form with the following data:

Company:

Company name: ITALAB Sp. z o.o. Street: ul. Nowy Swiat 37/24   City: Warszawa   ZIP Code: 00-029   Country: Poland Vat Code: 7010403542

Bank references:

Bank Name: ING Bank Śląski   Street: ul. Sokolska 34    City: Katowice  Zip Code: 40-086     Country: Poland   IBAN: PL20 1050 1012 1000 0090 3116 1285   SWIFT: INGBPLPW    Bank Country: POLAND 

NB: please carefully fill in the form of bank transfer because the European rules are very strict. Oversights or errors may cause loss of time or money or the Bank Transfer rejection.  

It’s also possible to pay by credit/debit card trough Paypal The participation fee must be entered in Euro currency




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Who should participate

All kind of tourist companies from all around the world interested in the Polish tourist market should participate in OUTgoing POLAND.

Hotels, Incoming Tour Operators, Theme Parks, Transport companies, Regional and National Tourist Boards, and many other, should attend OUTgoing POLAND as sellers.

Even if your company already works with Polish tourist trade companies, you should take part in OUTgoing POLAND. This event is a great opportunity to improve your Polish business involving other tour operators and travel agencies.

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Appointment information

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A couple of weeks before the workshop each seller will see the registered buyers in its reserved area in “match your meetings” page.

The sellers may select the buyers who would like to meet and the buyers will do the same. Before the workshop, the system will setup the meeting agendas taking into account of the preferences of buyers and sellers.

The meeting agendas will be delivered at the opening of the workshop.

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Seller hosting program

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The seller companies, that will attend OUTgoing POLAND, benefit from the following privileges:

– Accommodation discount in the hotels where the workshop will take place;

– Pre-scheduled and on-site appointment sessions with buyers;

– Complimentary coffee breaks and lunches during the two days of the workshop;

– Window on Sellers in the Polish section of the OUTgoing POLAND website;

– Complimentary buyers catalogue.

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Refund policy

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If a company has already paid the participation fee but decides to resigne from taking part in OUTgoing POLAND, it is entitled to obtain a refund taking into account of the time of reimbursement request.

Time of refund request and percentage of participation fee refunded

 Until 60 calendar days  before the event  85%
 From 59 to 45 calendar days before the event 70%
 From 44 to 20 calendar days before the event 50%

No refunds apply after the last deadline.  The amount refunded will be paid to the same bank account from which the payment has been received.

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8. How to get VISA to Poland

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Check in the Embassy or Consulate of Poland in your country if VISA is required to enter in Poland and if an invitation letter of workshop organizer is needed in order to issue VISA. In this case ITALAB can send it to you. In order to receive the invitation letter from the organizer you should send an e-mail to Gilberto Zangari gilberto.zangari@ttgevents.org  with the following data:

1. Surname and Name of OUTgoing POLAND  participant

2. Birth date

3. Nationality

4. Number of passport

5. Expiry date of passport

6. Company name

7. Position in the Company of OUTP participant

8. Information about the airline ticket: airline company, ticket number, departure and return date.

9. Confirmed payment of OUTP participation fee

10. Confirmed hotel reservation in Warsaw

When Mr Zangari will receive your email with all the information requested, he will send the invitation letter to the participant. For more information about visa, please check the following link: http://www.msz.gov.pl/en/travel_to_poland/visa

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